Getting started
Set up your management company as an organization in SpotlightVendor.
Add facilities to your portfolio
Onboard each facility under your organization umbrella.
Portfolio compliance
See every vendor’s compliance across every facility in one dashboard.
Portfolio RFPs and projects
Post RFPs at the facility level, manage and track everything from your organization view.
Multi-site billing
Per-facility licensing under one organization umbrella.
Why property managers choose SpotlightVendor
| Pain | What we do |
|---|---|
| Different facilities tracking compliance in different spreadsheets | One dashboard, every facility, every vendor’s documents in one place. |
| Vendor history disappearing during executive director transitions | Vendor relationships, contracts, and compliance docs travel with the facility — they don’t leave when your ED does. |
| No visibility into which facilities overpay which vendors | Portfolio-wide spend visibility per category. Identify outliers, negotiate better. |
| Audit readiness across 20+ facilities at once | One report, every facility, every vendor’s current docs and expiration dates. |
| Limited leverage as individual facilities | Network purchasing power — negotiated vendor rates members access via the platform. |
How role hierarchy protects you
- Property Managers and Facility Admins see organization-wide health: every facility, every vendor, every project, every compliance status.
- Facility Managers see only the facilities they’re assigned to manage and their open projects. They can’t see other facilities’ vendors, costs, or compliance issues.