Documentation Index
Fetch the complete documentation index at: https://help.spotlightvendor.com/llms.txt
Use this file to discover all available pages before exploring further.
About SpotlightVendor
What is SpotlightVendor?
What is SpotlightVendor?
SpotlightVendor is a procurement platform for senior living and healthcare facilities. It centralizes vendor compliance, lets you post project requests and get bids from your existing vendor network or discover new ones, and keeps an audit-ready trail along the way.
Who uses SpotlightVendor?
Who uses SpotlightVendor?
Three audiences: senior care operators (single-facility and multi-site), the operations and compliance staff who run vendor processes, and the vendors who serve those communities.
How is this different from managing vendors in a spreadsheet?
How is this different from managing vendors in a spreadsheet?
Vendors maintain their own profiles and documents, so you stop chasing paperwork. Expirations alert automatically 30 days out. RFPs route to matching vendors. Corporate teams get portfolio-wide visibility across every community. Everything is audit-ready by default.
Pricing
How much does SpotlightVendor cost?
How much does SpotlightVendor cost?
Facilities pay a per-facility license, billed annually. Pricing depends on portfolio size — request a quote. Vendors have a Free tier and a Pro tier at 429/year.
Is there a free trial?
Is there a free trial?
Can vendors use SpotlightVendor for free?
Can vendors use SpotlightVendor for free?
Yes. The Free tier lets vendors maintain compliance documents and respond to invitations from facilities they already work with. Pro adds discoverability and matching to new RFPs across the network.
For Facilities
How do I invite my existing vendors?
How do I invite my existing vendors?
From your dashboard, send invitations directly. Vendors get an email, create their profile, upload their compliance documents, and join your network — no extra work for your team.
What compliance documents do you track?
What compliance documents do you track?
W-9, COI, Workers’ Comp, and any facility-specific documents you require. Each document has an expiration date with automatic 30-day alerts to the vendor.
Can I require different documents at different facilities?
Can I require different documents at different facilities?
Yes. Approve a vendor at the organization level for a baseline, then layer in stricter requirements at the facility level when needed.
For Vendors
How do I get found by facilities?
How do I get found by facilities?
Build a verified profile with current compliance documents. Pro vendors are matched to RFPs in their service categories and visible to facilities searching the network.
What happens if my insurance expires?
What happens if my insurance expires?
Your account drops to read-only. You can’t bid on new work or accept invitations until you upload renewed documents. We email you 30 days before any document expires so you have time to renew.
Compliance & Security
Where is my data stored?
Where is my data stored?
Data is stored securely in the cloud with encryption at rest and in transit. Contact hi@spotlightvendor.com for our security overview.
Can I export my data?
Can I export my data?
Yes — facilities can export vendor lists, document histories, and audit reports anytime.
Don’t see your question? Email us at hi@spotlightvendor.com — we respond within one business day.