What is SpotlightVendor?

What is SpotlightVendor?

SpotlightVendor is a centralized vendor management and compliance platform built specifically for senior living and care communities.

It helps facilities find, vet, manage, and collaborate with vendors without juggling emails, spreadsheets, expired insurance documents, or informal decisions based on familiarity instead of verification.

With SpotlightVendor, everything lives in one place. Vendor profiles, compliance documents, reviews, communication, and RFPs are organized in a single system so teams can operate with confidence.

SpotlightVendor is best for..

• Senior living and care communities that need reliable, compliant vendors and want to reduce operational and compliance risk.

• Property management companies overseeing multiple senior living locations that need standardized vendor vetting and visibility across facilities.

• Vendors serving senior living facilities who want to get discovered, stay compliant, and win more opportunities without endless back and forth.

SpotlightVendor helps..

• Your organization stay organized and compliant. No more chasing down W-9s, insurance certificates, or renewal dates. Vendor documents are stored, reviewed, and tracked in one centralized system.

• You make better vendor decisions. See verified vendor profiles, compliance status, service categories, and reviews from other facility managers so decisions are based on data, not guesswork.

• Your facility reduce risk and surprises. Know exactly who you are working with, what documents are on file, and whether a vendor is verified before they step onsite.

• You collaborate with confidence. Invite vendors, manage communication, and track proposals or work requests without cluttering your inbox.

With SpotlightVendor, you get..

• A clear vendor overview: Searchable vendor profiles with service categories, locations, compliance status, documents, and reviews all in one place.

• Simplified compliance management: Upload, verify, and monitor required documents like W-9s, Certificates of Insurance, and Workers’ Compensation with automated reminders before expiration.

• Smarter vendor discovery: Find vendors by category, distance, city, state, and compliance status or invite a new vendor to be vetted directly through the platform.

• Streamlined RFPs and opportunities: Post RFPs, track vendor interest, and manage proposals securely while keeping sensitive facility information protected.

Our products and features

• Vendor Directory and Search: A centralized directory of vetted vendors with powerful filters to quickly find the right partner for your facility.

• Compliance and Vetting: Built in compliance workflows that help ensure vendors meet your requirements before work begins and stay compliant over time.

• RFPs and Opportunities: A secure way for facility managers to post projects and for vendors to express interest or submit proposals with visibility and status tracking.

• Vendor Profiles and Reviews: Verified profiles with star ratings and written feedback from facility managers to build trust and accountability.

• Plans and Access Levels: Tiered vendor plans including Basic, Standard, and Premium that balance accessibility with enhanced visibility, notifications, and analytics.